The key purpose of this role is to provide executive administration and project support to the CIO and the wider Information & Technology team. We are looking for an enthusiastic, approachable, natural communicator who is a logistical wizard and thrives on working in a fast paced, deadline driven environment. Are you highly motivated and love organizing other people? We would love to hear from you!Full time, fixed term 12 month contract with the possibility of extension.What will you be doing: Provide secretarial and office administration support to the CIO in a timely and effective manner Manage accurate diary and commitments e.g. schedule appointments, organise meetings, travel and catering where required In consultation with the CIO resolve conflicting demands including prioritising and rescheduling meetings and appointments Organise team events and functions when required Prepare and produce documents, reports, correspondence, presentations, project spreadsheets etc. in a timely manner and as required Maintain records and provide general administration support to the CIO Organise travel and accommodation for the CIO for meetings and events interstate and overseas, and accompany CIO where necessary Review documents for signing and approval by the CIOAssist with the proofing, preparation and submission of department operational plans Participate in a range of projects across the organisation as requested by the CIO Participate as a team member in various projects including project documentation and minutesCarry out project tasks as delegated including writing, maintaining, reviewing or editing documentation Complete data entry of continuous improvement activities and project tasks into the quality system and other company systems as required to ensure detailed records are maintained Provide support, coaching and guidance to stakeholders Use project scheduling and control tools to monitor collection of client data What You’ll Need to Have: A minimum of 2 years' experience in a similar role Highly developed time management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects/tasks including the organisation of events and functions Demonstrated experience in secretarial work and the preparation of agendas and minutes Demonstrated tact, discretion, diplomacy and negotiating skills maintaining confidentiality Advanced skills in Microsoft Word and a high level of proficiency in other Windows-based computerised systems, software and applications and spreadsheets Demonstrated strong pro-active drive, initiative and energy to ensure maximum efficiencies and effectiveness in all areas of responsibility
60000
AUD
Australia - QLD
Gold Coast
Coolangatta
4225